Request for Proposals – EXTENDED submission date

Request for Proposals – EXTENDED submission date

               

Date: 7 August 2023
Country: Saint Lucia
Project Executing Agency: Saint Lucia National Trust (SLNT)
Address: Pigeon Island National Landmark

Project TitleEstablishing the enabling environment for sustainable management of the Pointe Sables Environmental Protection Area (PSEPA)

Grant Number: 113998

RFP: Request for Proposals (RFP) for Consultancy to Draft a Protected Areas Policy for Saint Lucia

The Saint Lucia National Trust (SLNT) has received funding from the Critical Ecosystem Partnership Fund (CEPF) for a project  entitled “Establishing the enabling environment for sustainable management of the Pointe Sables Environmental Protection Area (PSEPA)”. Implementation of the CEPF is being coordinated by the Caribbean Natural Resources Institute (CANARI) through its Regional Implementation Team (RIT). The Saint Lucia National Trust is a Sub-grantee implementing the above captioned project under the CEPF. One Component of this project involves the drafting of a Protected Areas Protected Areas Policy for Saint Lucia, and the Trust is currently initiating the process for engaging consultants to undertake this assignment.

Procurement of goods and services under this project will be based on strict ethical principles and will conform in all cases with this policy and standards of conduct therein. The following principles will guide the process:

  1. The Sub-grantee will ensure that all sub-recipients, sub-contractors, and/or members comply with the procurement policy. All Sub-grantees are expected to exercise sound business judgment and prudent administrative practices in conducting procurement activities. Purchases must be necessary, reasonable and ensure the best value for the Sub-grantee. All persons involved in the procurement process are responsible for protecting the integrity of the process and ensuring that all bidders, vendors and service providers are treated on a fair and impartial basis. CANARI reserves the right to request reimbursement for any contract or purchase that has not been awarded in conformity with the standards defined in this policy.
  1. All purchases of goods and services must be made with a completely impartial selection process based on price, quality, delivery time and place. No employee, officer, or agent of Sub-grantee may participate in the selection, award, or administration of a contract if a real or apparent conflict of interest exists. Such a conflict exists when an employee, any member of his/her immediate family, his/her partner, or an organization which employs or is about to employ any of the aforementioned parties, has a financial or other interest in the firm selected for the award. Employees of the Sub-grantee will neither solicit nor accept gratuities, favours, or anything of monetary value from providers of goods or services or parties to sub agreements. Vendors, suppliers or service providers that participate in the development or drafting of a specific term of reference may not be eligible to receive a contract for that work.
  1. Procurement contracts may be rendered only with responsible suppliers who are reputable, well established and are suppliers of the goods and services being purchased in the normal course of business. No award will be made to a supplier, vendor or service provider who has engaged in corrupt or fraudulent practices in competing for or executing the contract in question.
  1. Sub-grantee will maintain and ensure its sub-recipients maintain a complete written record of the procurement process with documentation of all assessments and decisions taken during the solicitation, selection and award of the contract for goods or services. Such written record will be subject to review by CANARI.
  1. Sub-grantee will obtain from CANARI all prior approvals required in the procurement plan (if applicable) or as otherwise required in the Grant Agreement.
  1. Sub-grantee’s suppliers and sub-contractors will be in compliance with all U.S. economic sanctions, anti-terrorism laws, and anti-money laundering laws, including but not limited to the USA PATRIOT Act, the laws administered by the United States Treasury Department’s Office of Foreign Asset Control, Executive Order 13224. The Sub-grantee will not take any action that might cause CI to be in violation of the aforementioned laws and regulations. Sub-grantee will retain documentation demonstrating such compliance which will be subject to review by CI as detailed in the Grant.
  1. The Procurement principles in apply to any procurement whether carried out by the Sub-grantee or the Sub-grantee’s sub-recipients and sub-contractors.

The invitation to firms and individuals to submit proposals to undertake the  Consultancy for drafting a Protected Areas Policy for Saint Lucia originally dated for September 25, 2023  is therefore extended to November 6, 2023. The Terms of Reference (ToR) for the assignment is linked below. Responses to this request should be submitted on official letterhead detailing the plans for undertaking the assignment based on the stipulations of the ToR, and providing evidence of the consultant’s qualification and overall capacity for undertaking the assignment. A quotation detailing the financial costs of the consultancy must be submitted in a separate envelope also on official letterhead.

The successful applicant will be selected via a Single-Stage process which means that all responses received shall be opened and evaluated first while the submitted financial costs or quotations shall remain unopened to allow for an unbiased evaluation of the applicant’s proposed plan for undertaking the assignment, and accompanying qualifications and technical capacity of individuals or members of a firm, whichever may be the case to undertake the assignment. Upon finalisation of the initial evaluation, only the financial costs or quotation submitted by respondents who satisfy the technical requirements for undertaking the assignment will be opened and evaluated further.

Prospective applicants may request clarifications of the ToR in writing via email to: conservationmgr@slunatrust.orgAny modification to the issued ToR shall be introduced in the form of an addendum which can be accessed on the Trust website at https://saintlucianationaltrust.com or as a specific response to the firm or individual making the enquiry. Applicants are advised to visit this Trust webpage periodically for updates on the ToR.

All Proposals shall be prepared in accordance with the instructions contained in the ToR and shall be addressed to The Director, Saint Lucia National Trust, Pigeon Island National Landmark, Gros Islet, Saint Lucia. Proposals shall be submitted via email to director@slunatrust.org.

Proposals for this extended call must be received by the Saint Lucia National Trust on/or before 4:00 p.m. (AST) on 6th November 2023. Any proposals received after the submission deadline shall be rejected, unless late submission was due to events of force majeure (e.g., natural disasters, pandemic etc.). Please be guided accordingly.

DOCUMENTS

07082023_ToR for Consultancy Services to Develop National PA Policy (002)